To provide the policy and process regarding official transcripts for new and current employees.
Definition of Official Transcript:
As provided by the Michigan Association of Collegiate Registrars and Admissions Officers, an official transcript is one that has been received from a secure authenticated designated party or the issuing institution. It must bear an institutional validation (such as seal, logo, or watermark), date, and appropriate signature. Transcripts received that do not meet these requirements should not be considered official. The college will determine whether the document is “official”.
New Hire:
Mid will accept unofficial transcript copies as part of the application and interview process. Upon hire, new employees are requested to submit official transcripts to Human Resources, within 30 days of hire, for their personnel file. An official transcript is required for any positions which require a degree beyond a high school diploma or GED. The college will accept official transcripts from the college, university, or learning institution which are sent directly to Human Resources via mail or email.
Once the official transcripts are received and reviewed, they are entered into Colleague in the IASU screen. The transcripts are then compared to the copies submitted during the application process. If they contain the same information, the copy is removed from the file and the official is placed in the file.
Full-time Faculty New Degree Level:
When a current full-time faculty member receives a new degree or earns sufficient additional credits from a fully accredited college or university directly pertaining to their subject matter of employment, they will advance to the new salary level, e.g. MA+30 or PhD, when the faculty member submits an official transcript to Human Resources. Once the official transcript is received and verified, Human Resources will process the salary change to the new scale.
Adjunct Faculty Transcripts:
Adjunct faculty who don’t provide an official transcript by the end of their first semester of teaching, may not be scheduled for classes the following semester, and/or be paid at the lowest rate of pay on the adjunct pay schedule, if permitted by qualifications required for the course by the Higher Learning Commission (HLC).
The adjunct pay scale is based on level of degree completion. In the event an adjunct instructor completes a degree that would constitute a pay increase to the next level they must provide Human Resources a copy of their official transcript. Reference specifics <Adjunct Instructor Degree Completions>
[Last Reviewed May 31, 2023]