Background Check Policy for Current Employees

Background Check Policy for Current Employees

Purpose

To continually verify and validate an employee’s background check in regards to any criminal convictions.

Policy

Current full-time employees and coaches will have a new national federal and state background check administered every three (3) years, or sooner should extenuating circumstances occur. Triannual background checks will initially be completed during the Summer 2023 semester, and during the Summer Semester every three (3) years thereafter.

Current part-time employees, adjunct instructors, student workers, and interns will have a check administered through the State of Michigan ICHAT system every 3 years, or sooner should extenuating circumstances occur. Triannual background checks will initially be completed during the Summer 2023 semester, and during the Summer Semester every three (3) years thereafter.

During the triannual background check if a current employee is found to have a misdemeanor or felony conviction involving violent acts (assault, battery, domestic violence, etc.) or convictions involving sexual misconduct that relate to the employee having to register for the State or National Sex Offender Registry they may not be considered for promotion or transfer at Mid, and may be subject to disciplinary action, and/or termination of employment.

Procedure

• For current full-time and part-time employees, Human Resources will obtain a new background check every 3 years, beginning during the Summer 2023 semester.
• If a conviction is found on an employee record, Human Resources will contact the employee regarding fact finding for the conviction. Upon the results of the fact finding information, Human Resources will provide an appropriate response to the employee of the findings from the fact finding.

[Last Reviewed May 31, 2024]