Purpose

To reimburse necessary traveling expenses for those candidates who have traveled 250 miles or more one way from their residence to the campus location in which the interview is scheduled. All full-time positions will be eligible for this reimbursement.

Policy

The College shall reimburse up to a total of $500 for actual and necessary travel expenses associated with the applicant’s interview. Any expenses exceeding this amount shall be the applicant’s responsibility.

Travel may be by air, private or rented automobile, bus, or rail. Expenses for lodging, meals, parking, and incidental expenses such as cab fare shall be considered appropriate expenses. Expenses for lodging and meals are subject to approval by the Associate Vice President of Human Resources. It is expected, however, that airline tickets will be booked at coach or tourist class rates.

Mileage for using one’s own car shall be reimbursed at the College mileage rate, not to exceed what it would have cost for air fare.

Reimbursement is limited to the expenditures incurred by the applicant on behalf of themselves only.

The total number of travel days for which lodging and meal expenses may be claimed will normally be limited to one day prior and one day following the interview depending on the distance to be traveled and the time of the interview. Exceptions will be determined by the Associate Vice President of Human Resources in consultation with the appropriate hiring managers.

Procedure

  • Applicants shall submit to the Office of Human Resources a Candidate Reimbursement for Interview Form providing all required documentation of expenses within thirty (30) days of completing travel.
  • Original itemized receipts showing the item was paid in full must be submitted in order for the applicant to be reimbursed.
  • The Candidate Reimbursement for Interview Form will be authorized by Human Resources.
  • Reimbursement checks will be mailed directly to the applicant as soon as possible. Please ensure the address provided on the Candidate Reimbursement for Interview Form is accurate and current.
Last Reviewed: May 2025