Background Check Policy

Background Checks Policy for New Hires

Purpose

To verify and validate information provided by a newly hired employee in regards to any criminal convictions.

Policy

Upon hire, new full-time employees and coaches will have a national federal and state background check administered. This background check will include felony and misdemeanor convictions at the state and federal levels.

New part-time employees, adjunct instructors, student workers, and interns (including all Edustaff appointed employees) will have a check administered through the State of Michigan ICHAT system which includes any felony or misdemeanor convictions.

An employee with misdemeanor or felony convictions involving sexual misconduct that relates to the employee having to register for the State or National Sex Offender Registry will not be considered for employment at Mid.

Upon hire an employee with misdemeanor or felony conviction(s) involving violent acts (assault, battery, domestic violence, etc.) or convictions involving sexual misconduct that relate to the employee having to register for the State or National Sex Offender Registry on their initial background check will not be considered for employment.

Procedure 

• Once an employee has received an employment offer, Human Resources will process all new hire paperwork with the employee and obtain a background check on the employee.
• Misdemeanor or felony convictions (aside from what is stated in the policy above) may only hinder the employment offer if the conviction is directly related to a critical aspect of the position in which the employee was hired into.

Examples of convictions which would hinder employment:

1. employee was hired into a position that handles money (i.e. cashier or accountant), and they have a conviction of fraud or embezzlement that involved a monetary amount;
2. employee hired into a position such as faculty, TRIO, or Educational Talent search who work directly with and may travel with students, and they have a conviction of sexual assault, abuse or neglect.

[Last Reviewed: May 31, 2023]

Background Checks Policy for Current Employees

Purpose

To continually verify and validate an employee’s background check in regards to any criminal convictions.

Policy

Current full-time employees and coaches will have a new national federal and state background check administered every three (3) years, or sooner should extenuating circumstances occur. Triannual background checks will initially be completed during the Summer 2023 semester, and during the Summer Semester every three (3) years thereafter.

Current part-time employees, adjunct instructors, student workers, and interns will have a check administered through the State of Michigan ICHAT system every 3 years, or sooner should extenuating circumstances occur. Triannual background checks will initially be completed during the Summer 2023 semester, and during the Summer Semester every three (3) years thereafter.

During the triannual background check if a current employee is found to have a misdemeanor or felony conviction involving violent acts (assault, battery, domestic violence, etc.) or convictions involving sexual misconduct that relate to the employee having to register for the State or National Sex Offender Registry they may not be considered for promotion or transfer at Mid, and may be subject to disciplinary action, and/or termination of employment.

Procedure

• For current full-time and part-time employees, Human Resources will obtain a new background check every 3 years, beginning during the Summer 2023 semester.
• If a conviction is found on an employee record, Human Resources will contact the employee regarding fact finding for the conviction. Upon the results of the fact finding information, Human Resources will provide an appropriate response to the employee of the findings from the fact finding.

[Last Reviewed: May 31, 2023]