This policy outlines the terms and conditions for organizations or individuals (“Organization”) seeking to reserve and use facilities at Mid Michigan College (“College”).
The College grants the Organization permission to use the designated campus space for the date(s), time(s), and purpose(s) stated in the approved reservation request. Use of College facilities is subject to all applicable College policies, local, state, and federal laws.
The College reserves the right to deny or revoke reservations due to logistical issues, including but not limited to capacity, availability of adequate security, or conflict with college policies.
Educational, civic, cultural, business, nonprofit, and community organizations whose activities align with the College’s mission and values.
Groups or events promoting illegal activity, hate speech, or activities deemed unsafe, discriminatory, or disruptive to the College’s educational environment.
Facility reservations must occur during regular College building hours unless prior written approval is granted. Standard building hours are 8am-4:30pm Monday - Friday.
Requests for use outside of standard operating hours may incur additional staffing or security fees.
Weekend reservations require prior written approval.
All participants must vacate the building promptly at the conclusion of the reservation period.
The Organization is responsible for setup and teardown within the reserved timeframe.
Facility rental fees will be assessed based on room type, duration, equipment needs, and event requirements.
Full payment is due no later than ten (10) business days prior to the scheduled event. Nonpayment may result in cancellation of the reservation and denial of future requests.
Cancellations made fewer than five (5) business days before the event may forfeit all or part of the rental fee.
| heading | For-Profit Organizations | Non-Profit Organizations |
|---|---|---|
| Facility Rental Fee | $50 per Hour | $0 |
| Computer Lab Fee (if applicable) | $200 per Day | $0 |
| Security Coverage Fee | $0 | $0 |
| Custodial & Room Set Up Fees | $35 per Reservation | $35 per Reservation |
| IT Support Fee | $50 per Reservation | $50 per Reservation |
| heading | For-Profit Organizations | Non-Profit Organizations |
|---|---|---|
| Facility Rental Fee | $50 per Hour | $25 per Hour |
| Security Coverage Fee | $35 per Hour | $35 per Hour |
| Custodial & Room Set Up Fees | $35 per Reservation | $35 per Reservation |
| IT Support Fee | $100 per Reservation | $100 per Reservation |
The College does not provide catering or food service for events. The Organization is solely responsible for arranging catering services, food delivery, or refreshments.
Suggested local catering providers may be made available upon request, but the College makes no guarantees or endorsements.
The Organization is responsible for ensuring caterers comply with all College policies, including cleanup and disposal requirements.
Possession, consumption, or distribution of alcoholic beverages is strictly prohibited on all College property.
The Organization is fully responsible for any damage to or loss of College property occurring during or related to its use of the facilities. The Organization is also responsible for any damage caused by its participants, guests, or affiliates and will be billed for repairs or replacement.
The Organization acknowledges that Mid Michigan College is not responsible for damage, loss, or injury to the Organization or its members during use of College facilities.
The Organization must provide a Certificate of Insurance naming Mid Michigan College as an additional insured, including
The Organization is solely responsible for the supervision and safety of all participants, staff, and volunteers.
All school-age groups must be supervised by responsible adults at all times. Unsupervised youth groups will result in immediate loss of facility use privileges.
The Organization accepts full responsibility for the behavior of all individuals under its supervision. Destructive or disruptive behavior will result in reimbursement for damages and may result in denial of future reservations.
Events hosted by external organizations on College property are considered public events. The College may capture images or footage in which individuals may appear incidentally, without compensation.
The Organization is responsible for obtaining necessary participant releases, including for minors, in accordance with its own policies and applicable law.
The Organization agrees to indemnify, defend, and hold harmless Mid Michigan College, its trustees, officers, employees, and agents from all claims, damages, injuries, or expenses arising from the Organization’s use of College facilities.
The Organization must comply with all College policies, including but not limited to the following policies.
The College reserves the right to cancel or modify any facility use agreement with at least 24-hour notice, or immediately if
The Organization representative completing the Facilities Reservation Form affirms that they are authorized to bind the Organization to this Agreement and accept its terms on behalf of the Organization.