This list of writing tips helps to professional introduce yourself through email.
Start with an Eye-Catching Subject Line
Having an eye catching subject line is important so that the email will get opened and not trashed immediately.
Address the Email to an Actual Person
Research the company so you can find a person's name that you will be writing to can make the email more personal and inviting.
Use the person's email as well and not just a generic HR email.
Use a Formal Greeting
Using the formal greeting of Mr. Ms. is professional, avoid using first names.
Use your Connections
If you have someone in common with the person you are writing, then mention them.
Referrals are the best way to get advice or assistance.
Do not Make Demands
Make suggestions or ask for advice. For example: “would you be able to give me advice on applying for positions in your company?” sounds better than “Please review my resume and get back with me.”
Keep it Short
Keep your message short 2 or 3 paragraphs at the most.
Don’t include more than a few sentences in each paragraph. In the first Paragraph, explain the purpose of your letter and why you’re interested in the company.
In the middle paragraph, identify your skills that would benefit the company and a brief example to provide concrete evidence of skills.
In the closing paragraph, describe your interest in the next step (a meeting or interview).
Simple Font and Sizes
Simple easy to read font and a normal size
Professional Closing Paragraph
This is as important as the introduction. Using sincerely, Thank you for your time, your help is greatly appreciated
Include a Signature
Include a signature with your full name, email address, and phone number. Include your mailing address if you’re asking for a written response or to have something to be sent to you
Proofread and Send a Test Message
It is always good to proofread a FEW times to make sure errors and grammar mistakes are fixed. Send a test message to yourself to see how it sends and reads, or send to a friend or relative so they can view and help check for mistakes or errors
Bcc: Yourself
Good to have a copy sent to yourself so you have a record of sending it and can refer back to it if needed.